Privacy Notice

We may collect personal information from:

• You directly (application forms, CV, interviews, emails, calls)
• Recruitment agencies or headhunters
• Referees (if you provide their details and consent/contact permission)
• Public sources such as LinkedIn or professional profiles (where relevant)
• Pre-employment screening providers (where applicable)

We process candidate information for the following recruitment purposes:

• To assess your suitability for current job opportunities
• To manage the recruitment process (shortlisting, interviews, evaluations)
• To communicate with you regarding your application
• To verify your qualifications and employment history (where applicable)
• To perform reference checks (where applicable)
• To conduct background checks (where legally permitted/required)
• To issue an offer letter and prepare onboarding documentation
• To maintain recruitment records and respond to disputes or complaints
• To meet legal and regulatory obligations (labour, immigration, tax, etc.)
• To improve our recruitment practices and candidate experience

We process your personal data under one or more lawful grounds depending on applicable law, including:

• Consent (where you voluntarily provide information, or where consent is required)
• Contractual necessity (to take steps prior to entering into an employment contract)
• Legal obligation (to comply with labour, tax, immigration, and regulatory requirements)
• Legitimate interests (to recruit suitable candidates, manage recruitment efficiently, and protect the organisation)
• Vital interests (rare cases, such as emergency contact/medical information)
• Public interest (where applicable under national law)

Sensitive personal data is only processed where there is a valid lawful basis and additional legal justification.

Certain personal data is required to assess your application and take steps prior to entering into an employment contract. If you do not provide mandatory information, we may be unable to process your application, assess your suitability, progress your application, or make an offer of employment. Optional information is clearly marked and will not affect your application if not provided.

We do not make hiring decisions solely through automated decision-making. However, we may use recruitment tools that assist with sorting applications (e.g., keyword filtering). Final decisions are made by human reviewers.

We may share your information on a need-to-know basis with authorised personnel directly involved in the recruitment process.

Where we use service providers or recruitment platforms hosted in another country, your personal data may be transferred internationally. In such cases, we will ensure appropriate safeguards are in place, such as contractual safeguards, approved transfer mechanisms, and adequate security measures.

We keep recruitment-related personal data only for as long as necessary. Typical retention periods include:

• Unsuccessful candidates: up to 12 months after recruitment closure, unless legal requirements require longer retention.
• Talent pool candidates (with consent): up to 24 months or until you request deletion.
• Successful candidates: relevant information becomes part of your employee file and is retained in accordance with our HR retention policies.

We may retain certain information longer if required to comply with legal obligations or to resolve disputes.

We implement appropriate technical and organisational security measures, including:

• Access controls and restricted permissions
• Secure storage and encrypted systems (where applicable)
• Secure recruitment platforms
• Confidentiality obligations for staff
• Monitoring and audit controls

Despite these safeguards, no system is 100% secure. If a breach occurs, we will respond in accordance with legal requirements.

Depending on applicable law, you may have the right to:

• Access your personal data
• Correction of inaccurate or incomplete data
• Deletion of your data ("right to be forgotten")
• Object to certain processing activities
• Restriction of processing
• Portability (where applicable)
• Withdraw consent (where processing is based on consent)
• Lodge a complaint with the relevant regulator

To exercise your rights, contact us using the details in Section 15.

We will not use your recruitment data to send marketing messages unless you separately opt in.

Our recruitment website may contain links to third-party websites. We are not responsible for the privacy practices of those third parties. We recommend reviewing their privacy notices.

We may update this Recruitment Privacy Notice from time to time. Any updates will be published on our recruitment website, and the revised version will take effect from the updated date shown at the top.